QuickBooks Workforce gives company’s employees the leverage to access and print their W-2s and Paystubs in QuickBooks. Every employee who sets up the QuickBooks Workforce will receive an email for checking his/her paystubs online. The procedure to set up QuickBooks Workforce has been enumerated in the entire length of this article.

Note the following:

·       Update QuickBooks to the latest release.

·       You should be logged in as QuickBooks admin.

·       Get all the Tax Tables updated.

Setting up QuickBooks Workforce in QuickBooks Desktop

QuickBooks Workforce is a free feature in QuickBooks Desktop that allows employees to access their pay stubs, W-2s, and other payroll-related information online. Here's how to set up QuickBooks Workforce in QuickBooks Desktop:

•         Update QuickBooks with the most recent Payroll updates.

•         Open the QuickBooks program and select the Employees option.

•         Click on Manage Payroll Cloud Services.

•         If the option to Manage Payroll Cloud Services isn’t available, then QuickBooks Payroll isn’t updated.

•         Go to the QuickBooks Payroll cloud Services window.

•         Under QuickBooks Workforce, click the ON button.

•         Click on the option to generate or confirm a PIN get the payroll data.

•         Hit Save changes upon emailing.

•         Hit on Next.

•         Click on “Return to QuickBooks” button from the confirmation window.

Inviting the Employee

Step 1: Sign into your Intuit account in QuickBooks

•         From the drop-down option next to the Company menu, select My Company.

•         Next, select the Sign-in option.

•         Enter the Intuit username and password to log in.

•         If you run into a password-related issue, choose "I forgot my user ID or Password."